An email from Student Life about club administration

Last Chance To Update Membership Listings



This is your last chance to update the membership list of your organization in the online data base. To access the database, follow the directions below. Changes need to be completed by this Friday, April 10.



Schedule Fall Meetings And Events Now



Reserve meeting space for the fall semester now. Rooms in the Havener Center and many academic buildings are booked early. In order to get your organization meetings in the space you want, schedule space now.



Go to http://studentlife.mst.edu/reservations/index.html for information.

In addition, make sure your events are on the campus calendar. Submit events through submit function at: http://calendar.mst.edu/index.html.





Database change shortcuts:

Go to the Student Life homepage: http://studentlife.mst.edu/

Open Student Organization menu, click on “Listings”

Click on Officer/Advisor Listing (campus access only)

Enter your Campus ID information. The organization ID and password will not work for this application.

If you are authorized as an organization president or secretary, you will view the following information on the screen:

Academic Departmental Groups

Honor Societies

Intercultural Groups

Media and Publications

Programming and Governing

Recreation and Sports

Religious Organizations

Residence Halls Associations

Service Organizations

Social and Special Interest

Fraternities

Sororities

Student Design


List all Organizations in Alpha Order
List all Organizations by Group

List all Members
Add a New Member
Delete a Member
Change Status/Residence/Officer



To access your organization list, click on one of the buttons at the bottom of the page, then click continue. Some folks have tried to access the organization information through the classification listings. This does not give you the information you need.



Enter the full name of your organization, not the initials. If the name is longer than the box, fill in what you can, then click “Search for Organization.” You may enter the first word or two of your organization name. Do not use any punctuation in the name.



Verify the organization by clicking on the button next to your organization then click “Submit.”



The listing you requested will appear. You may then perform the function you need.



In order to add a member, you will need the student id number of the person you need to add.



You may not delete members. To delete members from your list, please email a listing of the members to be deleted to the student life office, stulife@mst.edu.



If you are the outgoing president, you can identify the new president, and then remove yourself as president. The orgpres and orgsec listserves will update at the nest refresh and you will be removed from the listserve.

You will need to perform the same functions for every person wish to add or change. A shortcut is to copy and paste your organization name in the box when it is requested.



Organization membership lists will be frozen in order to facilitate statistical analysis. Changes are not permitted after the lists are frozen.



If you have problems or are unable to access your listing, please contact the Student Life Office and we will be happy to help.